HRMS Indian Railways: Login, Registration Process, Features and FAQs

The Indian Railways Human Resource Management System is a comprehensive platform that was developed by Centre for Railway Information Systems. The system allows Indian Railways employees to access HR services, such as leave, payroll, promotions and more, all in one integrated platform. This system is used by many departments and zones to automate and modernise employee data management.

Login Process for HRMS Railway Employees

If you already have an account as a staff member or employee, please follow the steps below to log in:

1. Visit the official login page: https://hrms.indianrail.gov.in/HRMS/login
2. Enter your Password and HRMSID.
3. Fill out the OTP based authentication that is sent to your registered mobile phone number.
4. Click Submit after filling in the captcha to get the dashboard.

First-time users:

• Your details (HRMS ID and name, as well as department and email address) will be displayed to verify your identity when you log in for the very first time. You may be asked to create a new password.

HRMS Rail Registration Process

The system does not support self-registration . New accounts are created by HR or establishment staff. There is a special registration process available for retired employees.

• To register, retirees will need their PPO numbers and date of birth.
• Then, they enter their 10-digit number to verify with OTP and generate their login credentials for HRMS.

If the credentials aren’t available, you can contact your HR office or establishment office.

HRMS Indian Railways

Both employees and administrators can benefit from the platform’s essential modules.

1. Employee Self-Service

• View your service record, including transfers, promotions and awards. You can also view training records and postings.
• Internal workflows allow you to update your biodata and nomination details.

2. Leave and Attendance Management

• Check your balance, apply for a leave of absence, and if necessary, withdraw from the program.
• The departmental clerks are able to correct any missed punches or regularise attendance.

3. Settlement Module (Retirement Process)

• Online processing of pensions and settlements for retiring employees is possible without the need to submit any paperwork.

4. Provident Fund Advance Module

• Online application for PF advances. You can track the status of your application digitally.

5. CRIS Mobile App

• The Employee Mobile App developed by CRIS allows employees to register with IPAS No. or PF No. and receive OTP-based access. It has leave, attendance and profile viewing functions.

Different Uses

• Employees can view and update their personal and service records. They can also track their attendance, request leave and look at pay or promotions.
• Managers/HR : Approve leaves, manage attendance corrections and view employee data. Generate reports.
• Retired staff: Access pension modules and settlement modules through the portal.

HRMS Indian Railways

1. Self-Service Access

Employees can access HR services 24×7, from personal data to performance management.

2. Transparency & Accountability

All records are available in digital format – service history, promotions details, awards records – all visible with audit trail.

3. Reduced Paperwork

Digital modules replace physical forms in leave, retirement and PF processes.

4. Faster processing

Automated workflows can help HR departments to perform actions such as leave approvals, settlement confirmation, and PF advancements faster.

5. Mobile-Friendly

Android App allows employees to remain connected even when they are away from their desktop.

HRMS Rail Frequently Asked Question (FAQs).

Q1. Who can access the HRMS Indian Railways portal?

Employees of Indian Railways, both active and retired, with valid HRMS login credentials.

Q2. How do I retrieve my HRMS ID or password?

You can reset your password by clicking the “Forgot Password?” link on the login screen. To reset your password, you will receive an OTP to the registered mobile number.

Q3. . How can retirees access HRMS?

To generate credentials, select “Retired employee registration” and enter the PPO number, birth date, mobile number registered, and OTP.

Q4. Can I apply for leave and check attendance online?

Yes. The platform offers leave modules, attendance reports, and options to withdraw or correct via HR channels.

Q5. Can I view my service record and promotions history?

Absolutely. The modules include service records, including complete service, postings, training, promotions, and award records.

Q6. Are pension and retirement settlements done online?

Yes. The withdrawal of PF, retirement settlements, and advances are all processed digitally using dedicated modules.

Q7. Is there an app for mobile devices?

The Employee Mobile App from CRIS supports essential HR features such as leave and attendance.

Q8. Whom do I contact if there are any problems?

Every railway zone has a HRMS helpdesk. If you have trouble logging on or accessing certain features, it is best to contact your local HR officer.

Conclusion

The Indian Railways Portal offers a modern, secure system that enhances employee experience. It provides self-service access for personal data, leave, payroll, PF advances and retirement processing. It reduces the need for manual intervention and increases transparency.

This platform is available to all employees, whether they are active or retired. It allows them to access, track, and view their HR information at any time.